Personal Assistant to the Director

Leuven VIB-KU Leuven Center for Microbiology

12 May 2022


VIB-KU Leuven Center for Microbiology

Kevin Verstrepen Lab



Who we are

VIB is an entrepreneurial non-profit research institute encompassing more than 1800 scientists in over 5 universities. VIB has a long-standing and successful history of translating scientific breakthroughs into impactful societal innovations and new innovative biotech companies.

The Center for Microbiology in Leuven consists of 5 research groups that have access to state-of-the-art research and attract talented international scientists worldwide. Our Center is also embedded within the KU Leuven.

Job description

The Center for Microbiology is fast growing and therefore we are looking for a motivated personal assistant to the director. In your role, you will join our administrative team and be the right hand of professor Kevin Verstrepen, scientific director at the VIB Center for Microbiology. 

You will be responsible for:

  • Coordinate and organize travel of prof. Verstrepen as well as visitors
  • Coordinate the organization of meetings and events (seminars, receptions…)
  • Maintain, manage and coordinate the calendar, schedule appointments, and meetings
  • Maintain and manage e-mails and ensure follow-up of requests
  • Prepare and send correspondence
  • Manage and coordinate projects and tasks delegated by the director
  • Provide administrative support

Your profile

We are looking for a dynamic personal assistant with excellent organizational and communication skills.

  • You have a bachelor's degree (e.g. office management, tourism and leisure, business management/event management, …) or equal experience
  • You have a positive and energetic personality
  • You have a strong sense of responsibility
  • You can handle deadlines
  • You are flexible and can deal with unforeseen circumstances
  • You are precise, well-organized, structured, and discrete
  • You are proactive and a team player


  • You are fluent in Dutch and English, for both written and oral communication
  • You have a broad knowledge of the Office package (MS Word, Excel, Powerpoint, Outlook…)

Key personal characteristics 

  • You are energetic, upbeat, discrete, and a team player

We offer

  • Full-time (100%) or part-time (between 60 and 80%) position with an open-ended contract
  • Competitive salary, extra-legal benefits, and 32 days of holiday (in a full-time 40-hour position)
  • A stimulating and supportive international environment
  • A fun young vibrant team to work with
  • Job is available immediately, starting date is negotiable
  • Our laboratory is located at the KU Leuven Heverlee campus, 3 km from the center of Leuven

How to apply? 

Motivated candidates are asked to apply online. Additional requirements:

  • Please upload your CV and cover letter
  • Please add the contact details of two references

More information:

Do you want to find out more? Contact

Our institute greatly values diverse standpoints and promotes an inclusive environment in which everyone is respected.